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How to electronically sign a document

Signing documents electronically will not only save you time - they also offer a lot of other benefits.

When signing documents digitally you don’t have to print it, sign it, scan it, and then send the document back. You can add an electronic signature to a document using your tablet, desktop, or mobile device.

The terms digital signature and electronic signature are often used interchangeably, but there are some subtle differences. Standard electronic signatures can be combined with digital signatures to provide an extra level of security by using technology that encrypts the signature and verifies that the correct person is in fact signing the document. 

The main thing to keep in mind is that an electronic signature is generally used to collect someone else’s signature, while a digital signature is used to add your own signature to a document to prove its authenticity.


How do you electronically sign a document?

First you need to have something to sign. If it is a physical document - you can take photographs in high resolution and upload them to your computer as .JPEG or .PNG files. You can also use a scanner to upload them in a similar fashion.

In most cases your document will already be in a digital format - the most common form is a PDF or Word document. 

Next, you can create a free account to upload these materials to a signing platform. 

Enter the names and email addresses of the people who need to sign and select the order in which they should receive the document i.e. Maybe you would like one person to sign and approve before going to the next person. 

Drag and select fields to place onto the document including signature boxes, text inputs, drop-downs and checkboxes to allow the recipients to complete and enter critical details.

Add a quick video message to talk about the content and write an email message which all recipients will read when they receive the document via email. 

Sit back and monitor the entire document’s signing process - viewing when, where and how long each recipient takes to sign the document. 


More on PDFs - Secure and easy, add your electronic signature to a PDF file

PDFs sometimes offer native signing options however these are not secure & don’t offer the security benefits mentioned previously. GetAccept makes it easy to digitally sign PDF documents while preserving the document’s security. 

A portable document format (PDF) is often the preferred file format to exchange documents. When you look for an online signature solution, it should be one that is compatible with PDF like GetAccept. 


Are electronic signatures legal?

Yes, electronic signatures are legal and binding for nearly every business and transaction. GetAccept provides you with a legal binding eSignature solution for your agreement and contract. GetAccept complies with the requirements of the U.S. Electronic Signature in Global and National Commerce Act of 2000 (ESIGN), the Uniform Electronic Transactions Act (UETA), and the European Union eIDAS (EU No.910/2014) regarding electronic signatures and transmissions, which makes eSignatures fast, easy, and legally binding. 

Read more about the legal aspects of eSignatures here. 

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