4 best Proposify alternatives for proposals in 2026

Quick summary

Proposify is a solid proposal tool, but teams often hit a wall with its pricing structure, limited buyer engagement features, and the lack of a true end-to-end sales workflow. If you're looking for something that goes deeper: better CRM integration, real buyer tracking, or a more complete deal experience, there are stronger options out there.

Here are some solid Proposify alternatives at a glance:

Looking for a Proposify alternative?

Proposify has earned its place in the proposal software market. It's clean, it handles the basics well, and plenty of sales teams have built their proposal workflow around it. If you need to create polished documents, get signatures, and track whether someone opened your proposal, it gets the job done.

This guide covers the best Proposify alternatives - evaluated on CRM integration depth, buyer engagement visibility, e-signature capability, ease of use, and pricing transparency. Whether you're a two-person team or scaling a 30-rep sales org, there's a tool on this list that fits.

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Why trust us?

We built GetAccept specifically for B2B sales teams dealing with complex, multi-stakeholder deals. That means we've spent years thinking about what makes a proposal tool actually useful - not just for creating documents, but for closing deals. We've talked to thousands of sales reps, managers, and RevOps leaders about where their current tools fall short, and we've built our product around those gaps.

This comparison draws on real G2 user reviews, published pricing data, and hands-on knowledge of how these tools perform in live sales workflows. We're not  neutral – GetAccept is on this list, and we think it's the strongest option for many B2B sales teams. But we've written this guide to help you make the right call for your situation, even if that's not us.

What is Proposify?

Proposify is a proposal software designed to help sales teams create, send, track, and close proposals. It's built around a drag-and-drop editor with a library of templates, making it relatively quick to produce polished, branded documents. Teams can add e-signatures, track when proposals are opened, and manage approvals from within the platform.

Proposify is primarily used by SMB and mid-market sales teams, agencies, and professional services firms that send a high volume of proposals and want a more structured process than building documents in Word or Google Docs.

Key features

• Drag-and-drop proposal editor with reusable content blocks and a template library
• Built-in e-signature for collecting legally binding approvals
• Proposal tracking that shows opens, views, and time spent on documents
• Pricing tables for building configurable quotes within proposals
• CRM integrations with Salesforce, HubSpot, and other platforms
• Team-level workflow controls including approval routing and content locking

Why consider Proposify alternatives?

Proposify works well as a standalone proposal tool. But depending on your team's needs, a few recurring limitations push sales teams to look elsewhere.

1. It starts and stops at the document

Proposify is built around the proposal itself. It doesn't give buyers a collaborative space where they can review supporting materials, ask questions, share content with colleagues, or track their own progress through the evaluation (like a digital sales room does). Once you send the document, the experience for the buyer is pretty static. In a world where buying committees want to self-serve and collaborate internally, that's a real gap.

3. Pricing gets expensive at scale

Proposify's per-seat pricing model can become a sticking point as teams grow. Users on G2 have flagged that costs scale quickly once you're adding reps, and the feature set at mid-tier pricing doesn't always justify the spend compared to alternatives that bundle more into a single plan.

4. CRM integration depth

Proposify integrates with Salesforce and HubSpot, but the depth of that integration matters. When your CRM is the source of truth, a shallow integration creates data gaps that hurt forecasting and reporting.

4 best Proposify alternatives for proposals based on pricing, features, and reviews

Here's a quick overview before we go deeper on each tool:

1. GetAccept

Best for: Mid-market B2B sales teams handling complex, multi-stakeholder deals who want proposals, e-signatures, buyer engagement tracking, and CRM automation in one platform instead of three.

Built specifically for B2B sales, GetAccept goes well beyond proposal creation. Our Digital Sales Room software gives every deal its own shared workspace where buyers can access proposals, supporting materials, pricing, and contracts in one place, while sellers get real-time visibility into exactly who's engaging and what they care about. It's the difference between sending a document and running a deal.

GetAcept wins:

• If you're tired of sending proposals into a black hole and waiting for replies
• If you're selling to buying committees and need to know who's actually involved
• If your CRM data is always incomplete because activity isn't logging automatically
• If your team spends too much time creating content from scratch instead of selling

Key features

• Digital Sales Rooms that centralize proposals, meeting notes, supporting materials, and buyer communication in a single branded link
• Proposal and contract creation with a built-in tool for e-signatures, including online signing and last-minute contract editing
• Stakeholder-level engagement analytics showing who opened what, which sections they read, and how long they spent — not just "someone viewed your document"
• Native two-way CRM integrations with Salesforce, HubSpot, Dynamics, Pipedrive, SuperOffice, and other popular CRMs
• AI-assisted content creation that draws on CRM data, meeting transcripts, and deal context to build personalized proposals faster
• Mutual Action Plans (MAPs) with milestones and CRM sync to keep both sides aligned on next steps

Pros

• G2 reviewers consistently praise how easy GetAccept is to get running: teams describe the setup as straightforward and the learning curve as low. 
• Strong proposal and deal-room workflows: reviewers highlight the ability to create, send, follow up on proposals, manage contract edits, and keep everything centralized in one place
• Engagement visibility that actually changes follow-up behavior: reviewers note being able to see when recipients open documents, how long they spend, and which sections they view
• Helpful integrations with Salesforce, HubSpot, and API-based automation, plus responsive support

Cons

• Some G2 reviewers mention occasional usability issues including cluttered navigation, lag in text fields, and settings spread across multiple menus

• A few users have flagged delivery or access issues, including customers not receiving sent proposals or signing problems through SMS validation

What our customers say

Dealfront's newly formed Enterprise Sales team needed to cut repetitive admin work and integrate cleanly with Salesforce, their system of record, after finding it time-consuming to track what had already been shared with each buyer.

Senior Strategic Account Executive Carolina Bräuninger centralized proposals, contracts, and supporting content in one shared space, so buyers always knew where to look and sellers stopped duplicating effort.

Sales cycles dropped from 150 days to 50 days in several cases, a 67% reduction, alongside a 75% drop in time spent exchanging information with prospects.

➡️ Read the full case study

Pricing

• E-Sign: $25/user/month - unlimited legally binding e-signatures, document editing, basic branding, engagement video, automated reminders and templates
• Professional: $49/user/month - everything in E-Sign plus advanced branding, full template editor, pricing table and product library, premium CRM integrations, and buyer engagement tracking insights
• Enterprise: Custom pricing - contract management tools, robust CPQ rules, unlimited product library, SSO, advanced integrations, HR and payment integrations, and API access.

2. PandaDoc

A well-established document automation platform, PandaDoc handles proposals, quotes, contracts, and e-signatures in one system. It's built for teams that need to move documents through a workflow - from creation to signature - with a broader set of use cases beyond just sales, including HR, legal, and marketing.

Key features

• Free plan with unlimited seats, allowing teams to evaluate document workflows before committing to a paid tier
• Proposal and contract templates with branding, variables, and reusable content blocks
• Built-in eSignature for collecting approvals on proposals, contracts, and quotes
• Document activity tracking showing opens and engagement at the document level
• CRM integrations with Salesforce and HubSpot for syncing document activity to contact and deal records
• Advanced approval workflows and in-document form fields for complex document processes

Pros

• A free plan with unlimited seats is a genuine differentiator  teams can test the platform without a credit card or a time-limited trial
• Transparent starting pricing makes budget comparisons easy, with a clear entry point for small teams
• Broad use case coverage beyond sales — useful for companies that want one document tool across departments

Cons

• PandaDoc is primarily a document tool - it doesn't offer Digital Sales Rooms, Mutual Action Plans, or stakeholder-level engagement tracking for complex deals
• Enterprise pricing is custom and not publicly listed, which makes total cost harder to predict at scale
• CRM integration is available but users report it as more document-centric than sales-workflow-centric — it syncs documents, not deal activity

Pricing

• Starter: $19/user/month with annual billing
• Business: $49/user/month
• Enterprise: Custom pricing

Best for: Small to mid-sized businesses and revenue operations teams that want a budget-friendly, multi-department document automation platform with a free entry point and broad eSignature capabilities.

3. Qwilr

Qwilr takes a different approach to proposals - instead of sending a PDF or a static document, you send a web page. Every proposal is an interactive, branded URL that buyers can view in their browser, complete with embedded videos, dynamic pricing blocks, and accept-and-sign functionality. It's a strong fit for teams whose proposals are a key part of their buyer experience.

Key features

• Interactive, web-based proposals that open in a browser instead of downloading as a PDF - no file attachments required
• Embedded video blocks for adding product demos, personalized intros, or testimonials directly into the proposal
• Dynamic pricing tables that let buyers configure options and see totals update in real time
• Accept-and-sign functionality built into the proposal page so buyers can approve and sign without leaving the document
• Proposal analytics showing views, time spent, and section engagement
• Free trial available for teams evaluating the platform before committing

Pros

• The web-based format is genuinely more engaging than a static PDF - proposals feel modern and interactive rather than transactional
• Embedded video and pricing content helps sales teams present complex offers more clearly in a single link
• Transparent Business plan pricing with annual billing discounts makes it easy to plan costs upfront

Cons

• Qwilr is focused on the proposal document itself: it doesn't offer Digital Sales Rooms, Mutual Action Plans, or deep CRM workflow automation for managing the full deal cycle
• The web-based format, while visually strong, may not suit all buyers some procurement teams and enterprise buyers still expect or require PDF deliverables

Pricing

• Business: $35/user/month billed annually
• Growth: $55/user/month billed annually (5 user minimum)
• Scale: $75/user/month billed annually (10 user minimum)
• Free trial available

Best for: Sales teams, agencies, and SMBs that want to send interactive, visually engaging proposals and quotes instead of static PDFs, and where the proposal itself is a key part of the buyer experience.

4. Better Proposals

Designed with freelancers and small sales teams in mind, Better Proposals combines proposal creation, digital signatures, and payment collection in a single workflow. It's one of the few tools at this price point that lets you go from sending a proposal to collecting payment without leaving the platform which can be a time-saver for teams closing smaller deals quickly.

Key features

• Interactive pricing tables for building configurable, quote-style proposals where buyers can select options and see totals update
• Legally binding digital signatures for approving proposals electronically
• Payment integrations that allow buyers to pay directly from within the accepted proposal
• Content library for saving and reusing proposal sections, pricing blocks, and standard terms
• Notifications and analytics for tracking when proposals are opened, viewed, and signed

Pros

• Interactive pricing tables and payment integrations make it one of the more complete tools at the lower end of the price range for teams that need to collect payment quickly
• A content library and notifications support faster proposal creation and more timely follow-up

Cons

• Pricing information across sources is inconsistent - published tiers vary depending on where you look, which can make it harder to confirm the current plan structure before signing up
• Better Proposals is purpose-built for proposals and payment - it doesn't offer Digital Sales Rooms, buyer engagement at the stakeholder level, CRM workflow automation, or deal collaboration features for complex B2B sales
• No confirmed free plan - a free trial is mentioned but ongoing free access is not verified in current sources

Pricing

• Starter: $13/user/month
• Premium: $21/user/month
• Enterprise: $42/user/month

Best for: Freelancers, consultants, and small sales teams that need a simple, affordable way to send proposals with built-in digital signatures and payment collection in a single workflow.

Choosing the right Proposify alternative

The right tool depends on what's actually holding your team back.

If Proposify's limitation is the proposal experience itself (static PDFs, no interactivity, no video), Qwilr gives you a more engaging buyer-facing format.

If the issue is cost and you need something with a free starting point and broad document coverage, PandaDoc is the a solid choice.

For freelancers and small teams where speed-to-payment matters, Better Proposals bundles everything you need into a clean, affordable workflow.

But if the real problem is that your deals are getting stuck after the proposal goes out, with buyers going quiet, no visibility into who's involved, CRM data that's always out of date - then a proposal tool alone isn't going to fix it.

That's where GetAccept is different. It's not just a better way to send proposals. It's a complete deal experience with several products in one: Digital Sales Room software, stakeholder-level engagement tracking, Mutual Action Plan software, e-signature tools, and CRM automation - all in one place.

Here's a quick guide to help you self-select:

• You need a free plan to get started: PandaDoc
• You want interactive, web-based proposals instead of PDFs: Qwilr
• You need proposals with built-in payment collection: Better Proposals
• You're selling to buying committees and need full deal visibility: GetAccept
• You need CRM-native deal workflows with proposals, e-sign, and engagement tracking: GetAccept
• You want document automation across HR, legal, and sales in one tool: PandaDoc

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